Keeping Track of Inventory - Professional Carwashing & Detailing

Keeping Track of Inventory

It is essential to manage your car wash chemical inventory so that you don't end up ordering too much or having too little.

LustraBear_TipOfMonth_Banner.jpg

It is essential to manage your car wash chemical inventory so that you don't end up ordering too much or having too little. This is very important in order for your business to run cost effectively and smoothly without losing any customers or revenue.

It is easy to order too much inventory. The fear of running out of product and not being able to provide the customers the wash they want can cause a manager to order more than is needed. Ordering too little is also a factor. You need to make sure you have an adequate supply without ordering too much. Pay special attention to your premium products. These premium products are important in helping you upsell your car wash packages.

With inventory, you need to make sure that you properly store the chemicals so they won't get damaged or accidentally spilled. In addition, you need to be aware of the proper storage temperature for your inventory. Chemicals have a recommended temperature range that they need to be within in order for them to optimally perform. Also, check on the shelf life of your chemicals and always rotate stock so you utilize the first-in-first-out method.

Keeping good records of your monthly usages and inventory levels month-to-month can help determine which chemicals and what quantities need to be on hand for the upcoming month. There are programs that can help you accurately track your inventory – Quickbooks and Peachtree are two accounting programs that can be used. With these programs you have the ability to add additional information, thereby providing more accurate data. It is also a good idea to have a backup for all of your accounting records.

Utilizing only spreadsheets for your inventory accounting can cause issues. There can be errors in the set up, items entered in the wrong areas, or the file could become corrupt or it could be accidentally deleted giving you no record at all.

Estimating from memory of the previous year isn't reliable. Car washing is dependent on the seasonal weather. The need for chemicals varies from month-to-month and from year-to-year. Tracking the weather month-to-month throughout the year and looking forward to the upcoming month can help you in more accurate ordering of chemicals that are needed.

Remember, there is always a possibility of human error. Make sure to check and double check the amount of chemicals used each month and the amount of chemicals that are received within that month. This task might not always seem important but it is in helping improve your bottom line.

From the Lustra Team – Keep Shining

For more information go to LustraBear.com.

You May Also Like

Hired up

Amid turnover challenges, Soapy Joe’s finds its “most dedicated employees” in people with disabilities.

Carwash company finds “most dedicated employees” in an unlikely place — PRIDE Industries’ clients. 

Like many carwash businesses, Soapy Joe’s — with 20 locations in San Diego County — has focused on hiring and retaining workers amid the pandemic, the great resignation and racing inflation. The company recently partnered with PRIDE Industries, which is the nation’s leading employer of people with disabilities, and found a reliable pipeline of stellar employees.

Politeness in peril

Tactical tips for constructive conversations in a world struggling with listening.

Mentoring through a changing workforce 

How carwash operators and detailers can overcome a changing workforce with mentoring.

Get the most from your RO membranes

Maintain these critical components to improve performance and lower cost of ownership.

New innovations on display

Operators find virtual solutions at 2023 The Car Wash Show™.

Other Posts
Keep your cool on the job

As temperatures surge, use innovative portable air coolers to make sure productivity doesn’t dip.

Listen up

Expert tips for how business leaders can readily address the root causes of stress and burnout and ultimately facilitate a culture of caring.

Fixing your future with the SBA 504 Refinance Program

Carwash operators can leverage this program to save big money.

5 steps to mastering off-site management

Establish and reinforce a structured approach to carwash operations.